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Family Portrait

Parent & Family Visit Notification

Please complete this form before visiting your child in Ireland so we can coordinate arrangements with their host family and ensure the appropriate safeguarding and parental responsibility procedures are in place.

Visiting your child in Ireland

 

We are always delighted when parents and family members have the opportunity to visit their children during their stay in Ireland. Spending time together can be a wonderful part of the experience, and we are happy to help ensure that visits run smoothly.

 

To help us coordinate arrangements with your child's host family and fulfil our safeguarding responsibilities, we ask that all visits are registered with us in advance, even if you have already discussed your plans directly with the host family. This allows us to know when your child will be spending time with you, confirm the relevant arrangements and ensure everyone is kept informed. Please complete the short form below before your visit.

 

Advance notice

 

We recommend submitting your plans at least 14 days before your arrival, wherever possible. Please notify us as soon as your travel arrangements are known.

 

Visiting the host family

 

Parents are welcome to arrange a lunch, dinner or informal meeting with the host family, subject to their availability. However, we kindly ask parents not to request overnight accommodation in the host family's home.

 

Parental responsibility

 

When students spend time away from their host family under the supervision of their parents or an authorised adult, we require a signed declaration confirming the arrangements and acceptance of responsibility for the agreed period.

  1. Student Details

  1. Parent or visitor details

Relationship to student *

  1. Visit arrangements

What type of visit are you planning? *
Day visit / spending time together
Overnight stay/several days away
Meeting the student and/or host family only
Approx Time of Collection
Horario
HorasMinutos
Approx Return Time
Horario
HorasMinutos
Will your child travel outside Ireland during this visit?
Yes
No

Important notice : Any arrangements involving the student travelling independently from the host family's home to meet visiting parents or family members, including their return journey, must be discussed and agreed with BWE/ISGI in advance. Host families are not expected to provide transport unless this has been agreed beforehand.

How will your child travel to meet you during your visit? *
We will collect our child directly from the host family's home.
We expect our child to travel independently to meet us (e.g. bus, train or taxi).2
We would like the host family to drop our child at an agreed location.
We have not yet decided on the arrangements.
Other (please specify).

4. Host family arrangements

Have you informed the host family of your visit? *
Yes
Not yet

Any meeting or meal with the host family should be agreed directly with them and is subject to their availability. We kindly ask that parents arrange their own accommodation.

5. Responsibility and acknowledgement

Please review the following statements before submitting your notification.

Multi choice
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